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A
description of the meeting, who was there, action items and
the next meeting date.
Executive Council Meeting - Summer Retreat
Date:Aug
13 & 14 2003
Present: Elaine P., Rob B., Tony K., Joan P., David C., Frank
S., Dick K., Bruce G., Peter E., Steve H., Laurie S., Madeline
Y. Staff: Ray P. and Bob J.; Guest-Mike D. (Free Press)
- President’s
Report-Elaine opened the meeting by welcoming new members
and discussing her hopes for our association.
- NAESP
and NASSP Reports
- Dave
Cobb-Please see two handouts (summer update & Marketing
Plan)
- Bruce Gee-Please see two handouts (NAESP/NASSP position
papers on IDEA and NCLBA
- Executive
Director’s Report
- Ray
and Bob made opening statements.
- Ray’s proposed goals were handed out, discussed and approved
with the following revisions: Goal 1, add an activity to
include the Director of Development; Goal 3, activity b-change
to “Sponsor at least two new activities for elementary schools.
- Approval moved by Laurie Singer, seconded by Steve H.
Motion passed.
- Bob presented his goals that had been previously approved
by Ray.
- An ABCD Award was presented to Dave Cobb to recognize
his hard work to help the VPA get the Goal Buster Plus Award
from NAESP for improved membership
- Minutes
of Executive Council and joint meeting with Activities Standards
committee on May 6, 2003 approved.
- Development
of Strategic Plan: Ray led the start of the process for
the development of the strategic plan. The steps included:
- free
write on post it notes for activities to support the vision
statements
- posting of notes with explanation from members
- using “power dots” to determine the priorities for the
group
The following
will happen after the meeting
- By August 18th, send results to membership in August mailing
and solicit feedback.
- By October 1st Ray will draft Strategic Plan and send
out to Executive Council for input.
- By October 31st, Ray will revise draft , based on input,
and send to all Executive Council members.
- On November 20th, Executive Council will consider approval
of draft of Strategic Plan.
Thursday,
August 14, 2003
- Development
of Strategic Plan, continued: completed yesterday.
- Conflict
of Interest Statement: done yesterday
- Audit
FY 2003: tabled so that Ray can get more information about
the extent of the deficit in a meeting with Scott and Sheila.
- Unaudited
financial report given out and discussed.
- Recommendation
for Governance Study-Ray distributed a handout and it was
agreed that he would consider the input at the meeting and
then select one of the volunteers to be on the committee.
- Burns
Page approved as Director of Development for one year and
the Development Committee was authorized to set parameters
for payment and make decisions on development.
- Development
Committee Members: Dave Cobb, Madeline Young and Laurie
Singer. Motion to authorize committee to negotiate fees
and to approve recommendations of Director of Development
made by Dick Kraemer, seconded by Steve Houghton. Motion
passed.
- Regional
Liaisons-Dave Cobb was added to the list. Ray also has a
phone call into Bonnie Poe, and she will be added to the
list if she is still interested. Motion to approve list
made by Bruce Gee, seconded by Dave Cobb. Motion passed.
- Motion
by Steve Houghton, seconded by Laurie Singer to approve
committees and authorize Ray and Bob to complete and fill
committees. Motion passed.
- Update
on Issues:
- Ray
and Bob gave an update on the Milton Hockey team probation.
- Bob gave an update on the sanctions against Websterville
Baptist
- Bob gave an update on the “public to public” versus “member
to member” issue that ASC will discuss
- Membership
report included in packet. Frank Spencer asked if the total
numbers accurately reflected how many principals we had
in Vermont. Ray will check and report back.
- Professional
Development-Tabled as the development committee has the
authority to work on these issues.
- Awards
Programs
- NFHS Awards-Ray will get nomination forms out for the
NFHS Hall of Fame.
- Middle Level-Ray reported that we can submit a middle
level principal as a National Distinguished Principal to
either the NAESP or the NASSP. He recommended that starting
with the awards selected for the next round that the John
Winton Middle Level Award be submitted as a National Distinguished
Middle Level Principal to either the NAESP or the NASSP.
The was approved conceptually with a motion by Frank Spencer
and second by Dick Kraemer. Ray will check our by-laws and
policies and make a formal recommendation at the November
meeting.
- Ray recommended that we add an award to recognize students
for Scholastic Achievement. Currently, we offer one for
students who maintain a certain average and participate
in extra-curricular activities. Ray will bring a formal
recommendation to the November meeting.
- Upcoming
Events
- Joint
Meeting with D.O.E. and State Board will be on Tuesday,
September 16th. Ray handed out a draft agenda for the day.
- The meetings of the Executive Council for this year:
a. November
20th: VPA Office, 10:00 AM-2:30 PM (lunch provided)
b. February 5th-6th: Winter retreat, time and place TBA
c. April 1st: Place TBA (EC member will host) 10:00 AM-2:30
PM (lunch provided)
d. May 4th: Executive Council Meeting, Joint Meeting with
Activities Standards Committee, Annual Meeting and Hall
of Fame. (Based on the discussion at the meeting, we will
consider including a special activity such golf tourney)
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